Project procurement
without the spreadsheet.
TenderClarity is structured procurement software for EPC, EPCM, and project teams managing capital packages. From issuing RFQs to recording award decisions. One platform, no workarounds.
Capital procurement still runs on email and Excel.
That works until it doesn't. On a live project, the gaps show fast.
Clarifications scattered across inboxes
Questions arrive from different bidders across different threads. Responses go out inconsistently, and nobody has the full picture.
No auditable award record
When an award decision is challenged, the rationale lives in a presentation and a memory. That's not a defensible position.
Vendor portals vendors won't use
Enterprise systems demand registration before a supplier can see a single document. Qualified vendors don't bother.
"Clarification management is the bit that always falls back to email and Excel, regardless of what else is running in the background."Validated by procurement practitioners across EPC and EPCM firms
Everything a tender needs. Nothing it doesn't.
Seven capabilities, all built around how project procurement actually works.
Clarification Management
Every question gets a numbered thread. Commercial and technical queries are managed separately, responses release simultaneously to all bidders, and every exchange is timestamped and permanently on record. The part that always falls back to email, fixed.
Bidder Database
Your approved vendor list, built once and reused across every project. Search by company, pull contacts straight into any package.
Projects & Packages
Organise by project, break into packages. Multiple packages run independently and in parallel. Switch between them without losing context.
Bid Issuance
Upload documents, select bidders, issue. Each vendor gets a secure tokenised link. No registration, no account, no friction.
Bid Submissions
Bidders upload directly to the portal. Submissions are sealed until you unlock them. Any file type, no size limits forcing workarounds.
Evaluation & Award
Review submissions, record your assessment, select the winner, document the commercial rationale, and confirm award through a compliance checklist.
Issue. Clarify. Award.
Three stages. One platform. No handoffs to email mid-process.
Set up and issue
Create a package, add your bidders, upload documents, and issue. Each vendor gets a secure portal link immediately. No registration required.
Manage clarifications
Bidders raise questions through the portal. You answer in numbered threads, commercial and technical kept separate, and release simultaneously to all parties. Everything timestamped.
Evaluate and award
Unlock sealed submissions when ready. Record your evaluation, select the winner, document the rationale, and confirm award. A complete, auditable record.
Why it was built.
Capital procurement is a legally significant process. Award decisions and clarification registers form part of the contract. Yet most project teams still run this process through email threads and manually maintained Excel registers.
TenderClarity was built by an engineer who ran procurement packages firsthand across multiple EPC environments. The problem isn't a lack of tools. Existing tools are either too lightweight (email, Excel) or too heavy (enterprise platforms that require IT departments and six-month rollouts).
TenderClarity sits in between: structured enough to create auditable records, lightweight enough to be live in a day. Built for project teams who need the discipline of a proper procurement process without the overhead of enterprise software.
Lightweight. Auditable. Ready today.
Built for project teams who need proper procurement discipline without enterprise overhead.
No ecosystem required
No IT department, no six-month implementation. TenderClarity works standalone and is live the same day you start.
Built for complex packages
Large technical submissions, multi-discipline scopes, detailed clarification threads: the packages where lighter tools fall short.
One platform for every package
The complexity of your hardest package determines your tool. TenderClarity handles civil, mechanical, electrical, and instrumentation, all in the same place.
What people ask before getting started.
Who is TenderClarity for?
Procurement engineers, contracts managers, and project teams at EPC, EPCM, and owner-operator firms running capital projects in mining, resources, and infrastructure.
What is a clarification register?
A record of all bidder questions and buyer responses during a tender. Clarification registers form part of the contract. TenderClarity maintains one automatically, numbered and timestamped from the first question.
Do vendors need to register?
No. Bidders access the portal through a secure tokenised link. No account, no setup. They're in immediately.
Does it replace our document management system?
No. TenderClarity manages the tender process, not document storage. It sits alongside your existing systems and handles what they don't: the procurement workflow.
How quickly can we get started?
A first package can be live the same day. The free pilot includes hands-on setup. You supply the documents and bidder list, and we run the first package with you.
What happens to records after award?
The package closes and all records (documents, clarifications, submissions, and award rationale) are preserved in read-only state. Available for audit whenever needed.
Run your next package properly.
Start with a free pilot. We set it up with you using your real documents and bidder list. No commitment, no sales process.